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District 16 – Directors
Meet the Board
Chair
- Convene and conduct executive meetings as required. (Usually prior to spring and fall general district meetings.)
- In collaboration with executive members establish agenda for spring and fall general district meetings. (dates and locale to be confirmed).
- Attend or have representative attend OLBA fall and spring provincial meetings. Pick up and distribute material.
- Report back to district members on items and news from OLBA meetings.
- Ensure that designated clubs are prepared to host district general meetings. Ensure that secretary has notified all clubs of meetings.
- Chair district general meetings.
- Receive entries for district play-downs or allocate duty to other board members.
- Secure umpires for play-downs or allocate duty to other board members.
- Verify participation with host club and participants or allocate duty to other board members.
- Conduct district play-downs, report results to OLBA coordinators, and forward entry fees to OLBA or allocate duty to other board members.
- Ensure that Governor General’s Tournament Committee is established annually.
- Serve as district contact for OLBA to receive announcements and participate in conference calls and/or meetings
First Vice-Chair
- Attend executive meetings as required. (Usually prior to spring and fall general district meetings.)
- In collaboration with executive members establish agenda for spring and fall general district meetings. (dates and locale to be confirmed).
- Receive entries for district play-downs allocated to the vice chair.
- Secure umpires for the allocated play-downs and verify participation with host club and participants.
- Conduct allocated district play-downs, report results to OLBA coordinators and forward entry fees to OLBA.
- Serve as executive liaison to Governor General Tournament committee.
- Assume duties of Chair in the event of her/his absence.
Second vice-chair
TBD
Second Vice-Chair
- Attend executive meetings as required. (Usually prior to spring and fall general district meetings.)
- In collaboration with executive members establish agenda for spring and fall general district meetings. (dates and locale to be confirmed).
- Receive entries for district play-downs allocated to the vice chair.
- Secure umpires for the allocated play-downs and verify participation with host club and participants.
- Conduct allocated district play-downs, report results to OLBA coordinators and forward entry fees to OLBA.
- Serve as executive liaison to Governor General Tournament committee.
- Assume duties of Chair in the event of her/his absence.
Secretary
TBD
Secretary
- Attend executive meetings as required. (Usually prior to spring and fall general district meetings.)
- Record minutes of executive meetings and provide copies to executive members. Maintain a record of executive minutes.
- In collaboration with executive members establish agenda for spring and fall general district meetings. (dates and locale to be confirmed).
- Notify district clubs of general meetings ( dates and locale ). Provide copies of agenda and previous general meeting minutes.
- Record minutes of general meetings and provide copies to executive and club contacts for upcoming general meetings.
- Make arrangements for clubs to collect flyers and information items at meetings.
- Maintain a list of club contacts for the dissemination of information.
- Along with the chair serve as a contact for OLBA announcements.
- Other related duties as requested by the Chair.
Treasurer
- Following the Fall Meeting, arrange with the District’s bank for the assignment of financial signing authority to the Chair, First Vice Chair and Treasurer.
- In late May of each year, invoice District clubs for their annual dues.
- Pay all District expenses as authorized by the District executive, and deposit all District revenues in the District’s bank account.
- Maintain a detailed record of all revenues and expenses, and provide a financial report from time to time as required by the District executive.
- At the Fall Meeting, provide an interim financial report on that year’s revenues and expenses, including recommendations regarding the level of annual dues for the following year.
- At the Spring meeting, provide official financial statements for the previous year.
- Maintain an inventory of score cards, and sell them to District clubs upon request.
PAST CHAIR
Garry
Ross
Past Chair
- Attend executive meetings as required. (Usually prior to spring and fall general district meetings.)
- In collaboration with executive members establish agenda for spring and fall general district meetings. (dates and locale to be confirmed).
- Secure nominations for executive positions for next year.
- Offer expertise and assistance to existing executive.
AWARDS CHAIR
Bill
ROGERS
Awards Chair
- Attend executive meetings as required. (Usually prior to spring and fall general district meetings.)
- In collaboration with executive members establish agenda for spring and fall general district meetings. (dates and locale to be confirmed).
- Secure nominations for executive positions for next year.
- Offer expertise and assistance to existing executive.
PAST CHAIR
Garry
Ross
Past Chair
- Attend executive meetings as required. (Usually prior to spring and fall general district meetings.)
- In collaboration with executive members establish agenda for spring and fall general district meetings. (dates and locale to be confirmed).
- Secure nominations for executive positions for next year.
- Offer expertise and assistance to existing executive.
